|
Feature |
Exchange 2003 w/ Journaling |
MailBanc (MB) |
|
Archives internal inbound/outbound emails
|
No, journaling is the ability to record all communication; alternatively,
archiving refers to reducing the strain of storing data by backing it up,
removing it from it's native environment, and storing it elsewhere.
|
Yes
|
|
Message Archival search using web browser
|
No, must setup Outlook to view the journal.
|
Yes
|
|
Scalable long term storage for all emails
|
No, messages must be periodically purged from Outlook to prevent filling up the
Exchange message store. Outlook also does not perform well when more than a few
thousand messages are being viewed.
|
Yes, all messages are stored in an enterprise relational database using single
instance storage. The database is indexed to provide quick access using any web
browser.
|
|
Policy Based Message Review
|
No, all messages are saved in the journal mailbox and must be manually sorted or
searched when needed.
|
Yes, MB allows you to setup policies to automatically flag emails based on rules
that you define along with the type of message (inbound, outbound, and
internal).
|
|
Pre and Post Message Review
|
No, all messages are saved in the journal mailbox on a "post review" basis and
delivery can not be stopped.
|
Yes, MB allows you to define policies for pre or post review. Messages can be
reviewed after they are sent (post review); or if a policy is violated messages
can be reviewed before they are sent (pre review).
|
|
Offload Message Archive/Processing from Exchange
|
No, all messages are saved in the journal mailbox on your Exchange server.
Messages will eventually fill up disk space and degrade performance if not
managed closely.
|
Yes, all messages are retrieved and processed away from your Exchange server. MB
does not require your IT staff to maintain the archives as you would with
journaling.
|
|
Additional Anti-Virus protection
|
No, anti-virus is not included with Exchange.
|
Yes, MB provides anti-virus scanning when installed in your email message flow.
|
|
Anti-Spam
|
Yes, basic anti-spam functionality is provided in Exchange 2003 SP2.
|
Yes, MB provides an additional layer of anti-spam which tags messages as SPAM to
provide an additional layer protection.
|
|
Selective message review or full archival by employee or group.
|
No, all messages are archived for an employee if turned on. No features in
journaling allow for selective message review.
|
Yes, messages can be reviewed, archived or both as defined by groups or
individuals.
|
|
Different levels of message review and administration.
|
No, reviewers have full or no access to message archives nothing in-between.
|
Yes, there are three levels of administration in MB. Reviewers can only review
their designated groups' emails; Group Administrators can review and administer
their groups; and Account Administrators can setup or review any messages/groups
within the system.
|
|
Message policy violation notification
|
No, unless you are manually reviewing emails you will never see a violation.
|
Yes, MB will flag messages with violations on your reviewer web home page for
your prompt review. Optionally MB can email you regarding message violations. In
addition, MB can be setup to automatically encrypt messages that trigger a
defined policy to insure confidential information is not accidentally delivered
in open and clear text.
|
|
Messages can be exported from the archive and opened with Outlook
|
Yes
|
Yes
|
|
Message policy violation notification
|
No, unless you are manually reviewing emails you will never see a violation.
|
Yes, MB will flag messages with violations on your reviewer web home page for
your prompt review. Optionally MB can email you regarding message violations. In
addition, MB can be setup to automatically encrypt messages that trigger a
defined policy to insure confidential information is not accidentally delivered
in open and clear text.
|
|
Administrative notes can be saved along with the original messages in the
archive
|
No
|
Yes, reviewers can add notes to messages that are saved and searchable within
the archive along with the original message.
|
|
Email Attachment Content Scanning
|
No
|
Yes, MB scans the text in attachments to find policy violations.
|
|
Provides Proof That Messages Were Reviewed
|
No, messages in the journal do not indicate if they were reviewed or acted on.
|
Yes, MB provides an audit trail of the message review process and notes from the
reviewer/administrator.
|
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